CSR Policy
CSR Policy

CSR Policy

background

The concept of CSR has been looked upon as closely linked with the principle of sustainable economic development, which requires that organizations should make decisions based not only on financial factors but also on immediate and long term social and environmental consequences of their activities. BTL EPC Ltd. has always been sensitive towards the concerns of society and is committed to operating its core business in a socially responsible way by taking into consideration the wider interests of the community and the environment.

objective

The main objective of our CSR policy is to make it a key business process for sustainable development of the society. BTL EPC Ltd. will act as a good corporate citizen and aims at supplementing the role of Government in enhancing the welfare measures of the society within the framework of its policy.

Measures

In the aforesaid backdrop, policy on CSR of BTL EPC Ltd. is broadly framed taking into account the following measures.

The CSR activities shall be undertaken by BTL EPC Ltd., as stated in this Policy, as projects or programs or activities (either new or ongoing), excluding activities undertaken in pursuance of its normal course of business.

The CSR activities which are exclusively for the benefit of BTL EPC Ltd. employees or their family members shall not be considered as CSR activity.

BTL EPC Ltd. shall give preference to the local area or areas around it where it operates, for spending the amount earmarked for CSR activities.

The Board of BTL EPC Ltd. may decide to undertake its CSR activities as recommended by the CSR Committee, through

  1. A company registered under Section 8 of the Act, a registered trust or a registered society registered under section 12A and 80G of the Income tax Act,1961, established by the company, either singly or jointly with any other company , or
  2. A company established under section 8 of the Act or a registered trust or a registered society, established by the Central Government or State Government; or
  3. any entity established under an Act of Parliament or a State legislature; or
  4. A company established under section 8 of the Act, or a registered public trust or a registered society, registered under section 12A and 80G of the Income Tax Act, 1961, and having an established track record of at least three years in undertaking similar activities.

BTL EPC LTD may engage international organizations for designing, monitoring, and evaluation of the CSR projects or programs as per its CSR policy as well as for the capacity building of their personnel for CSR and it may also collaborate with other companies for undertaking projects or programs or CSR activities in such a manner that the CSR committees of respective companies are in a position to report separately on such projects or programs in accordance with these rules:

The following is the list of CSR projects or programs which BTL EPC Ltd. plans to undertake pursuant to Schedule VII of the Companies Act, 2013:

  1. Eradicating hunger, poverty and malnutrition, ‘‘promoting health care including preventive healthcare and sanitation [including contribution to the Swach Bharat Kosh set-up by the Central Government for the promotion of sanitation] and making available safe drinking water.
  2. Promoting education, including special education and employment enhancing vocation skills especially among children, women, elderly, and the differently-abled and livelihood enhancement projects.
  3. Promoting gender equality, empowering women, setting up homes and hostels for women and orphans; setting up old age homes, day care centres and such other facilities for senior citizens and measures for reducing inequalities faced by socially and economically backward groups
  4. Ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal welfare, agro-forestry, conservation of natural resources and maintaining quality of soil, air and water, including contribution to the Clean Ganga Fund set-up by the Central Government for rejuvenation of river Ganga.
  5. Protection of national heritage, art and culture including restoration of buildings and sites of historical importance and works of art; setting up public libraries; promotion and development of traditional arts and handicrafts.
  6. Measures for the benefit of armed forces veterans, war widows and their dependents [Central Armed Police Forces (CAPF) and Central Para Military Forces (CPMF) veterans, and their dependents including widows]
  7. Training to promote rural sports, nationally recognized sports, Paralympics sports and Olympic sports.
  8. Contribution to the Prime Minister’s National Relief Fund or Prime Minister’s Citizen Assistance and Relief in Emergency Situations Fund (PM CARES Fund) or any other fund set up by the Central Government for socio-economic development and relief and welfare of the Scheduled Castes, the Scheduled Tribes, other backward classes, minorities and women.
  9. (a) Contribution to incubators or research and development projects in the field of science, technology, engineering and medicine, funded by the Central Government or State Government or Public Sector Undertaking or any agency of the Central Government or State Government; and

    (b) Contributions to public funded Universities; Indian Institute of Technology (IITs); National Laboratories and autonomous bodies established under Department of Atomic Energy (DAE); Department of Biotechnology (DBT); Department of Science and Technology (DST); Department of Pharmaceuticals; Ministry of Ayurveda, Yoga and Naturopathy, Unani, Siddha and Homoeopathy (AYUSH); Ministry of Electronics and Information Technology and other bodies, namely Defense Research and Development Organization (DRDO); Indian Council of Agricultural Research (ICAR); Indian Council of Medical Research (ICMR) and Council of Scientific and Industrial Research (CSIR), engaged in conducting research in science, technology, engineering and medicine aimed at promoting Sustainable Development Goals (SDGs).]
  10. Rural development projects.
  11. Slum Area Development
  12. Disaster Management, including relief, rehabilitation and reconstruction activities
  13. Any other measures with the approval of Board of Directors on the recommendation of CSR Committee subject to the provisions of Section 135 of Companies Act, 2013 and rules made there-under.

Organizational Mechanism and Responsibilities

Constitution of Corporate Social Responsibility Committee:

The Board of Directors of the Company shall constitute a Corporate Social Responsibility Committee of the Board ("CSR Committee") consisting of three or more directors, out of which at least one director shall be an independent director.

The CSR Committee shall :-

  1. Formulate an action plan and recommend to the Board, a CSR policy and activities to be undertaken by BTL EPC LIMITED as per Schedule VII.
  2. Recommend the amount of expenditure to be incurred on the activities; and
  3. Monitor the Policy of the company from time to time.
  4. Formulate an Annual Action plan and recommend to the Board.
  5. The Annual Action Plan shall include:

    4.1) List of CSR projects or programs that are approved to be undertaken by the Company (as per Schedule VII)

    4.2) Manner of Execution of such projects or programs

    4.3) Monitoring and Reporting Mechanism for the projects or programs.

    4.2) The details of need and impact assessment, if any for the projects undertaken

The Board has the power to alter the Annual Action plan anytime during the Financial year on a recommendation made by the CSR Committee based on reasonable justification given.

The Board of the company shall also after taking into account the recommendations made by the CSR Committee, approve the policy for the company and disclose contents of such Policy in its report and also place it on the company’s website and ensure that the activities as are included in the CSR Policy of the company are undertaken by the company itself or through eligible entities under Rule 4(1) of Companies (CSR Policy) Amendment Rules 2021

BTL EPC Ltd. provides the vision under the leadership of its Managing Director, Mr. Ravi Todi.

To measure the impact of the work done, a social satisfaction survey / audit may be carried out by an external agency.

Partnership

Collaborative partnerships may be formed with the Government, the District Authorities, the village panchayats, NGOs and other like-minded stakeholders. This helps widen the Company's reach and leverage upon the collective expertise, wisdom and experience that these partnerships bring to the table.

The Company may engage international organizations for designing, monitoring, and evaluation of the CSR projects or programs as per its CSR policy as well as for the capacity building of their personnel for CSR and it may also collaborate with other companies for undertaking projects or programs or CSR activities in such a manner that the CSR committees of respective companies are in a position to report separately on such projects or programs in accordance with these rules

Information dissemination

The Company’s engagement in this domain is disseminated on its website, annual reports as and when deemed fit.

Budget

A specific budget is allocated for CSR activities and spending on CSR activities shall not be less than 2% of the average net profits of the Company made during the three immediately preceding financial years, in pursuance of this policy.

In case Company fails to spend such amount, the Board shall specify the reasons for not spending the amount.

Approving authority for the CSR amount to be spent would be any one Director or the Managing Director or Chief Financial Officer of the Company after due recommendation of CSR Committee and approval of the Board of Directors of the Company.

The Board of Directors of BTL shall ensure that the allotted Funds are utilized for approved purposes as per the CSR policy framed and the same shall be certified by the Chief Financial Officer of the Company.

The CSR Policy mandates that the surplus arising out of the CSR projects or programs or activities shall not form part of the business profit of a company.

The CSR projects or programs or activities undertaken in India only shall amount to CSR expenditure.

CSR expenditure shall include all expenditure including contribution to corpus, for projects or programs relating to CSR activities approved by the Board on the recommendation of the CSR Committee, but does not include any expenditure on any item not in conformity or not in line with activities which fall within the purview of Schedule VII of the Companies Act 2013.

Tax treatment of CSR spent will be in accordance with the Income Tax Act as may be notified by CBDT.

Management Commitment

Our Board of Directors, our Management and all of our employees subscribe to the philosophy of compassionate care. We believe and act on an ethos of generosity and compassion, characterized by a willingness to build a society that works for everyone. This is the cornerstone of our CSR policy.

Update

CSR Committee of Board of BTL EPC Ltd. will review the policy from time to time based on the changing needs and aspirations of the target beneficiaries and make suitable modifications as may be necessary.

Compliance with Companies Act, 2013

Our Corporate Social Responsibility policy conforms to the Section 135 of the Companies Act, 2013 on Corporate Social Responsibility as spelt out by the Ministry of Corporate Affairs, Government of India.